Technology Refresh Calculator

Instructions: This calculator helps you understand the total cost of technology refresh cycles, including hardware replacement, software upgrades, productivity impacts, and security/compliance risks of outdated technology.

1. Organization Information

Company Name *

Industry *

Number of Employees

Annual Revenue ($)

2. Current Technology Assessment

Assess your current technology infrastructure and age

Workstations/Laptops

Average Workstation Age (Years)

Servers

Average Server Age (Years)

Network Devices

Average Network Device Age (Years)

Technology Infrastructure Components

Desktop Workstations

Laptops

Physical Servers

Storage Systems

Network Switches

Wireless Access Points

Security Appliances

Backup Systems

3. Hardware Replacement Costs

Calculate the cost of replacing outdated hardware

Workstation Replacement Cost ($)

Server Replacement Cost ($)

Network Device Replacement Cost ($)

Storage System Replacement Cost ($)

Installation & Setup Cost ($/device)

Data Migration Cost ($/device)

Replacement Considerations

Performance Upgrade

Security Hardening

Warranty Extension

Energy Efficiency

Compatibility Testing

User Training

4. Software Upgrade Costs

Calculate the cost of software upgrades and licensing

Operating System Upgrade Cost ($/device)

Office Software Upgrade Cost ($/user)

Security Software Upgrade Cost ($/device)

Business Software Upgrade Cost ($/user)

Cloud Migration Cost ($/user)

System Integration Cost ($/system)

Software Upgrade Categories

Operating Systems

Office & Productivity

Security Software

Business Applications

Database Systems

Development Tools

Cloud Services

Backup Software

5. Productivity Impact

Calculate productivity losses from outdated technology

Hours Lost to Slow Performance/Week

Average Hourly Rate ($)

System Downtime Hours/Year

Maintenance Hours/Week

Training Hours for New Technology

Adaptation Period (Weeks)

Productivity Impact Factors

Slow Processing

Frequent Crashes

Compatibility Issues

Limited Features

Security Vulnerabilities

Integration Difficulties

6. Security & Compliance Risks

Calculate the risks and costs of outdated technology

Known Security Vulnerabilities

Annual Compliance Violations

Data Breach Risk Level

Annual Audit Costs ($)

Security & Compliance Issues

Outdated Security Tools

Missing Security Patches

Weak Authentication

Poor Data Encryption

Compliance Gaps

Loss of Vendor Support

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